DoneThat vs Mimica

The short answer

Mimica is not a time tracker, and treating it as one would misinform anyone reading this.

It is task mining: it records how people actually do work on their desktops, then documents the real process and identifies which steps are worth standardising or automating. It is sold to large enterprises, bought by transformation and operations leadership, and priced through a sales conversation.

DoneThat is bought by one person who wants to know where their week went. Both capture desktop activity. Everything about why, for whom, and what comes out the other end is different.

What Mimica is for

Its loop is capture → identify → map → optimise.

Capture records desktop activity across applications, including clicks and keystrokes. Identify analyses it and prioritises improvement opportunities. Map generates end-to-end process documentation — the thing organisations always want and almost never have accurately, because the documented process and the real one diverged years ago. Optimise tracks conformance, so you can tell whether a redesigned process is actually being followed.

The use cases are high-volume back-office work: accounts payable, claims processing, payroll, customer onboarding, inventory management. In that setting it answers a question worth real money — which of these thousands of repetitive steps should a machine be doing?

Nothing in DoneThat attempts this, and nothing in Mimica answers "was my week well spent?"

The capture question

Mimica's capture is the most granular in this comparison: clicks and keystrokes. That needs stating plainly rather than being folded into a feature list.

To its credit, the controls around it are real: applications can be excluded before recording starts, recordings can be paused or stopped, and data can be redacted afterwards. That is a more considered design than "record everything and trust us".

It remains an organisational decision made by the organisation. The person recorded is not the buyer and does not hold the switch.

DoneThat sits at the other end: screenshots are never stored — processed in real time, immediately deleted, only the derived structured activity persists. No keystroke logging. Excluded apps are redacted on your machine before anything is sent. With your own Gemini or OpenAI-compatible model, raw activity never reaches our servers. Visibility is set per summary by the person it belongs to. The desktop app is open source.

Pricing

Mimica does not publish pricing. It is enterprise sales with a free 14-day proof of concept available on request. There is no self-serve tier, so an individual cannot buy it regardless of budget.

DoneThat is subscription-based with a 14-day free trial; current prices are on the DoneThat download page.

If you landed here by mistake

You want to find automation opportunities across a team or department. Mimica, or another task-mining platform. DoneThat cannot do this — it records one person's work, not a process across many.

You want to know where your own time goes. Mimica will not tell you, because that is not the output. Any of the automatic trackers in our comparison set fit better, DoneThat included.

You are a team lead worried about workload rather than process efficiency. Different question again. DoneThat's team model runs on high-level summaries with relative trends rather than per-person hours, visibility set per summary, and optional mood tracking so the signal is burnout risk rather than activity volume.

Where Mimica is the better choice

• You are documenting or redesigning a process at organisational scale.
• You are building an automation pipeline and need to know what to automate first.
• You need accurate process documentation that reflects what people actually do.
• You need conformance tracking after a process change.
• You run high-volume back-office operations.

Where DoneThat is the better choice

• You are an individual. Mimica is not sold to you.
• The question is about your time, not about a process.
• You want coaching. Don nudges you onto goals, blocks calendar time, flags low-value work while you can still fix it, checks your mood, reminds you of meetings, suggests breaks.
• You do not want keystrokes recorded.
• You want AI tools to have your work history through MCP and an API.
• You want peer accountability. Follow others, share summaries, Slack and Discord, accountability groups — all opt-in.

How we compared these

Everything stated about Mimica comes from its public site, read on 11 August 2026 and linked below. No pricing is quoted because none is published.

Claims about DoneThat are first-hand: we build it. We have not framed Mimica as a competitor we beat, because it is not competing with us — it solves an enterprise process problem we do not attempt, and it would be the wrong tool for personal time tracking just as we would be the wrong tool for task mining.

Questions people ask about Mimica

What is task mining?

Recording how people actually perform work on their desktops, then analysing the recordings to document the real process and find steps worth standardising or automating. Mimica does this at enterprise scale — it is process discovery, not time tracking.

Is Mimica a time tracker?

No. It captures desktop activity, but the output is process documentation and automation opportunities rather than a record of where your hours went. If you want to know what you spent this week on, this is the wrong category of tool.

Can an individual use Mimica?

No. There is no self-serve tier and no published pricing; it is sold to large enterprises through a sales process, with a free 14-day proof of concept available on request.

Does Mimica record keystrokes?

Yes — capture includes clicks and keystrokes, which is more granular than anything else in this comparison. There are real controls around it: applications can be excluded before recording starts, recordings can be paused or stopped, and data can be redacted afterwards. It is still a deliberate organisational decision, made by the organisation.