Our Favorite Competitors
DoneThat is not right for every workflow. Here are adjacent tools we think are worth a look.
Every use case is different. If you find DoneThat interesting, the tools below might be a better solution for what you're looking for. I keep a list of tools I come across and find interesting here. Something wrong? Let me know!
Time Tracking Tools
These fall in three rough camps: Timesheets for billing, employee monitoring, and productivity. DoneThat focuses on the latter.
| Tool | Fully automated | Input data | Privacy‑first | Timesheets |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Productivity-focused tracking without any work. | Yes | Screen-first for highest accuracy | Yes | CSV exports but not meant for billing |
Simple manual time tracking with strong reporting and integrations. Best for: Freelancers and teams needing straightforward timesheets. | Partial (calendar, rules) | Manual timer, apps, calendar, 100+ via extension | Timeline private to user | Yes |
Prompt-based tracker that periodically asks to track. Best for: Individuals looking for a minimalist tool to stay on track. | No — prompts you | Web API, Zapier, AppleScript | Yes, minimal capture | Dashboard, day/week/month |
Automatic time tracking with focus sessions and productivity reports. Best for: Individuals who want passive tracking and distraction reduction. | Yes | Apps, websites, focus sessions | Cloud-processed, category-level | Paid add-on tier |
Focus-first time tracking with productivity insights. Best for: Solo knowledge workers who want focus coaching and tracking. | Yes | Desktop apps, websites | Window metadata, cloud AI | Reports and exports, not billing |
Process intelligence and task mining for capturing and optimizing repetitive work. Best for: Operations teams mapping workflows and identifying automation opportunities. | Yes | Desktop clicks and keystrokes across applications | Exclusions and redaction, but records keystrokes | No — process maps, not timesheets |
Billing-focused tracking both automated and manual. Best for: Teams needing accurate timesheets and clear reporting. | Yes | Apps, documents, calendar, physical tracker | Yes | Yes |
macOS‑native automatic tracking with clean interface. Best for: Mac users wanting looking for a minimalist automated tool. | Yes | Apps, calendar, iOS import, ClickUp, Linear, Clio | Yes, local-first | Yes |
Calendar-native time tracking and timesheets. Best for: Professional services needing compliant narrative timesheets. | Yes | Email, documents, browsers, video calls, practice systems | Firm-controlled | Yes — billing-ready narratives |
Automatic time tracking for individuals and teams. Best for: Hands-off auto-capture with clean timesheets for client work. | Yes | Apps, calendar, documents | Yes | Yes, AI-drafted |
Time tracking with activity metrics, GPS, and workforce tools. Best for: Field/remote teams needing activity metrics or location options. | Yes, with manual timers | Apps, URLs, GPS, screenshots, payroll | No — screenshots, activity levels, GPS | Yes, plus payroll |
Employee time tracking and productivity analytics. Best for: Companies needing workforce analytics and monitoring options. | Yes | Apps, websites, screenshots, workflow mapping | No — screenshots standard, recording an add-on | Yes, workforce analytics |
Employee time tracking with productivity and attendance reporting. Best for: Distributed teams needing detailed workforce analytics. | Yes, with manual timers | Apps, URLs, screenshots, screen recording | No — screenshots all tiers, recording on Premium | Yes, plus payroll |
Workforce analytics and productivity insights for teams. Best for: Organizations optimizing team productivity and focus. | Yes | Apps, websites, schedules, location validation | Screenshots are an opt-in add-on | Attendance and adherence |
Automatic tracking with strong reporting; cloud or on-premise. Best for: Individuals and teams needing detailed usage and timesheets. | Yes | Apps, documents, multi-device, Android and iOS | Local or on-premise option; cloud screenshots on Ultimate | Yes |
Auto-tracking based on active app windows. Clean UI. Best for: People looking for a minimalist tool with integrations. | Yes | Apps, documents, calendar, project tools, calls on Premium | Yes — offline, never uploaded | Yes |
Time tracking with screenshots and activity logging. Best for: Teams that want simple proof-of-work screenshots. | Yes | Apps, websites, URLs, screenshots | No — screenshots on every tier | Yes |
Open-source automatic time tracking and activity analytics. Best for: Privacy-conscious users who prefer self-hosting. | Yes | Apps, websites, Android, custom watchers | Yes — local only, open source | Raw data, build your own |
Track time in spreadsheets; flexible but time‑intensive and error‑prone. Best for: One-off projects or very lightweight reporting. | -No | Manual | Yes | Manual |
No tool used; minimal overhead but no visibility into effort or focus. Best for: Roles where output is fully objective and time isn’t needed. | -N/A | N/A | -N/A | -No |
Free manual time tracker with timesheets, projects, and team reporting. Best for: Teams and nonprofits that need free timesheets and project-level reporting. | Partial (auto tracker) | Manual timer, auto tracker, calendar, extensions | Screenshots/GPS on Pro tier | Yes |
Time tracking tools, compared, grouped by what each tool is for →
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
Productivity Tools
There are more productivity apps than users. The ones listed here seemed interesting or were recommended by ADHD friends.
| Tool | Goal setting | Distraction detection | Coaching | Social accountability |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Time-based goal setting with accountability. | Yes | If you prompt it to do so | AI | Yes |
AI scheduling and task management across your calendar. Best for: Dynamic scheduling that adapts as your day changes. | Yes, via scheduled tasks | -No | Scheduling, not coaching | Team capacity views |
Virtual coworking sessions for accountability. Best for: Showing up to focused work via live sessions. | Session intentions | Social presence | Peer, not coach | Yes — live sessions |
Habit accountability app with human coach check-ins. Best for: Human accountability with simple habit tracking. | Yes, with a coach | -No | Human, daily | Coach relationship |
AI-guided focus sessions and distraction support. Best for: As‑needed check‑ins and light AI accountability. | Yes, to-do focused | Conversational check-ins | AI | -No |
Chat assistant for stand‑ups, check‑ins, kudos, and team rituals. Best for: Async teams coordinating via Slack/Teams/Discord/Google Chat. | Team check-in prompts | -No | -No | Yes — team visibility |
Work with a human coach for accountability and tailored guidance. Best for: Personalized support and deeper behavior change. | Yes | -No | Human | Yes |
Rely on memory and ad‑hoc notes; accept lower productivity. Best for: Tiny projects or low‑stakes personal tasks. | -No | -No | -No | -No |
Productivity tools, compared, grouped by what each tool is for →
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
Desktop AI Assistants
This field is quickly evolving. I am focusing on assistants that live on your desktop.
| Tool | Proactive | Call transcription | Pattern detection | Integrations |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: AI assistant for productivity and light work support. | Yes | Audio understanding | Yes | API, MCP |
AI sales agents that record conversations, generate scorecards, and automate follow-up workflows. Best for: Revenue teams that want coaching and process automation from customer conversations. | Real-time call insights | Yes, core feature | Across sales calls | CRM, 200+ tools, API, MCP |
AI assistant that provides real-time coaching during calls and meetings. Best for: Getting AI coaching and prompts during live conversations. | Real-time in meetings | Yes, 12+ languages | -No | Meeting platforms |
AI assistant that watches your screen and listens to provide proactive help. Best for: Getting AI assistance without having to ask for it. | Yes — anticipates from screen and audio | Meetings covered | Learns over time | Suggestions, no stated API |
Delegate anything. Best for: People who have the money. | Yes | Yes | Yes | Manual |
Do it all yourself. Best for: People who want to wait for clear winners in this space. | -No | -No | -No | - |
AI tool that captures screen and audio to create automated workflows. Best for: Building automations from your screen activity and calls. | No — queryable layer | Yes, audio recorded | Via your own queries | Local API, agent workflows |
Desktop AI assistants, compared, grouped by what each tool is for →
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
AI Memory
Tools to archive your digital life and make it available for later use by eg AIs.
| Tool | Input data | Platform support | Data location | API |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Calendar-like timeline of your work. | Screen, audio, apps | macOS, Windows, Linux | Cloud | Yes |
Discontinued. Rebranded to Limitless, acquired by Meta, and shut down on 19 December 2025. Best for: Nothing now — existing users need a replacement. | Discontinued Dec 2025 | Apps withdrawn | Was local | -No |
AI memory tool that reads your active apps and meetings for later recall. Best for: Standalone replacement of your AI Chat app. | Screen, meetings, connected tools | macOS, Windows, iOS, Android | Cloud (AWS) | -No |
Codex feature that builds memory from recent screen context. Best for: Codex users on macOS who want screen-aware memory while they work. | Screen frames for Codex context | macOS, Codex app | Temporary local, ephemeral cloud processing | Via Codex |
Windows feature that takes screen snapshots for recall. Best for: Windows users wanting built-in screen memory. | Encrypted local snapshots | Windows 11 Copilot+ only | Local, encrypted | -No |
Developer tool for saving code snippets, context, and AI assistance. Best for: Developers who want to save and reuse code snippets with AI help. | Cross-app capture, code and context | Desktop | On-device | Yes — unlimited MCP |
Coordination AI for teams. Waitlist only as of August 2026 — no general availability. Best for: Meeting transcripts and screen highlights with integrations. | Screen, meetings | Windows, macOS | Cloud | -No |
Open-source assistant that can reference on‑device files and webpages. Best for: Mac users wanting local AI memory over personal data. | Your files, folders, websites | macOS, Apple Silicon | Local | Optional OpenAI-compatible providers |
Windows-native screen activity recorder for searchable recall. Best for: Finding past screen content and meeting conversations. | OCR screen text, meetings, audio | Windows | Local, encrypted | -No |
Open-source macOS app that auto-generates a timeline. Best for: Local-first timeline and summaries on macOS. | Screenshots, local AI analysis | macOS 14+ | Local | No, but open source |
Open-source macOS app with timeline view and local AI-powered search. Best for: Finding past screen content with text and NLP search on macOS. | Periodic snapshots, indexed text | macOS 13+ | Local, optional encryption at rest | No, but open source |
Use personal notes for memory; searchable but relies on discipline. Best for: Small knowledge bases with deliberate curation. | Manual records | -N/A | -N/A | -N/A |
No persistent memory. Live in the moment. Best for: Privacy-focused people with no need for digital memory. | -N/A | -N/A | -N/A | -N/A |
AI memory tools, compared, grouped by what each tool is for →
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
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