Our Favorite Competitors
DoneThat is not right for every workflow. Here are adjacent tools we think are worth a look.
Every use case is different. If you find DoneThat interesting, the tools below might be a better solution for what you're looking for. I keep a list of tools I come across and find interesting here. Something wrong? Let me know!
Time Tracking Tools
These fall in three rough camps: Timesheets for billing, employee monitoring, and productivity. DoneThat focuses on the latter.
| Tool | Fully automated | Input data | Privacy‑first | Timesheets |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Productivity-focused tracking without any work. | Yes | Screen-first for highest accuracy | Yes | CSV exports but not meant for billing |
Simple manual time tracking with strong reporting and integrations. Best for: Freelancers and teams needing straightforward timesheets. | Partial (calendar, rules) | Manual timer, apps, calendar, 100+ via extension | Timeline private to user | Yes |
Prompt-based tracker that periodically asks to track. Best for: Individuals looking for a minimalist tool to stay on track. | -- | Zapier | -- | Dashboard |
Automatic time tracking with focus sessions and productivity reports. Best for: Individuals who want passive tracking and distraction reduction. | Yes | Apps, websites, focus sessions | Cloud-processed, category-level | Paid add-on tier |
Focus-first time tracking with productivity insights. Best for: Solo knowledge workers who want focus coaching and tracking. | Yes | Desktop apps, websites | Window metadata, cloud AI | Reports and exports, not billing |
Process intelligence and task mining for capturing and optimizing repetitive work. Best for: Operations teams mapping workflows and identifying automation opportunities. | Yes | Desktop actions, clicks, keystrokes | -- | -No |
Billing-focused tracking both automated and manual. Best for: Teams needing accurate timesheets and clear reporting. | Yes | Apps, documents, calendar | Yes | Yes |
macOS‑native automatic tracking with clean interface. Best for: Mac users wanting looking for a minimalist automated tool. | Yes | Apps, calendar, calls | Yes | Yes |
Calendar-native time tracking and timesheets. Best for: Professional services needing compliant narrative timesheets. | Yes | Calendar, email | -- | Yes |
Automatic time tracking for individuals and teams. Best for: Hands-off auto-capture with clean timesheets for client work. | Yes | Apps, calendar, documents | Yes | Yes, AI-drafted |
Time tracking with activity metrics, GPS, and workforce tools. Best for: Field/remote teams needing activity metrics or location options. | Yes | Apps, URLs, GPS | -- | Yes |
Employee time tracking and productivity analytics. Best for: Companies needing workforce analytics and monitoring options. | Yes | Apps, websites, screenshots | -- | Yes |
Employee time tracking with productivity and attendance reporting. Best for: Distributed teams needing detailed workforce analytics. | Partial | Apps, websites, screenshots | -- | Yes |
Workforce analytics and productivity insights for teams. Best for: Organizations optimizing team productivity and focus. | Yes | Apps, websites | -- | -- |
Automatic tracking with strong reporting; cloud or on-premise. Best for: Individuals and teams needing detailed usage and timesheets. | Yes | Apps, documents, API | Configurable | Yes |
Auto-tracking based on active app windows. Clean UI. Best for: People looking for a minimalist tool with integrations. | Yes | Apps, documents, emails, calendar, PM tools | Yes | Yes |
Time tracking with screenshots and activity logging. Best for: Teams that want simple proof-of-work screenshots. | Partial | Screenshots, apps, activity | -- | Yes |
Open-source automatic time tracking and activity analytics. Best for: Privacy-conscious users who prefer self-hosting. | Yes | Local apps, window titles | Yes | -- |
Use Excel Track time in spreadsheets; flexible but time‑intensive and error‑prone. Best for: One-off projects or very lightweight reporting. | -No | Manual | Yes | Manual |
No time tracking No tool used; minimal overhead but no visibility into effort or focus. Best for: Roles where output is fully objective and time isn’t needed. | -N/A | N/A | -N/A | -No |
Free manual time tracker with timesheets, projects, and team reporting. Best for: Teams and nonprofits that need free timesheets and project-level reporting. | Partial (auto tracker) | Manual timer, auto tracker, calendar, extensions | Screenshots/GPS on Pro tier | Yes |
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
Productivity Tools
There are more productivity apps than users. The ones listed here seemed interesting or were recommended by ADHD friends.
| Tool | Goal setting | Distraction detection | Coaching | Social accountability |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Time-based goal setting with accountability. | Yes | If you prompt it to do so | AI | Yes |
AI scheduling and task management across your calendar. Best for: Dynamic scheduling that adapts as your day changes. | Tasks | -- | -- | -- |
Virtual coworking sessions for accountability. Best for: Showing up to focused work via live sessions. | -- | -- | -- | Sessions |
Habit accountability app with human coach check-ins. Best for: Human accountability with simple habit tracking. | Yes | -- | Human | Yes |
AI-guided focus sessions and distraction support. Best for: As‑needed check‑ins and light AI accountability. | -- | Yes | AI | -- |
Chat assistant for stand‑ups, check‑ins, kudos, and team rituals. Best for: Async teams coordinating via Slack/Teams/Discord/Google Chat. | Prompts | -- | -- | Team |
Hire a coach Work with a human coach for accountability and tailored guidance. Best for: Personalized support and deeper behavior change. | Yes | -No | Human | Yes |
No productivity tooling Rely on memory and ad‑hoc notes; accept lower productivity. Best for: Tiny projects or low‑stakes personal tasks. | -No | -No | -No | -No |
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
Desktop AI Assistants
This field is quickly evolving. I am focusing on assistants that live on your desktop.
| Tool | Proactive | Call transcription | Pattern detection | Integrations |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: AI assistant for productivity and light work support. | Yes | Audio understanding | Yes | API, MCP |
AI sales agents that record conversations, generate scorecards, and automate follow-up workflows. Best for: Revenue teams that want coaching and process automation from customer conversations. | Yes | Yes | Yes | CRM, email, workflows |
Revenue orchestration platform that turns customer conversations into structured workflows and coaching. Best for: GTM teams that want pipeline insight, coaching, and workflow automation from calls. | Yes | Yes | Yes | CRM, Slack, GTM workflows |
AI assistant that provides real-time coaching during calls and meetings. Best for: Getting AI coaching and prompts during live conversations. | Yes | Yes | -No | CRM systems |
AI assistant that watches your screen and listens to provide proactive help. Best for: Getting AI assistance without having to ask for it. | Yes | Audio understanding | Yes | MCP compatible |
Hire assistant Delegate anything. Best for: People who have the money. | Yes | Yes | Yes | Manual |
No assistant Do it all yourself. Best for: People who want to wait for clear winners in this space. | -No | -No | -No | - |
AI tool that captures screen and audio to create automated workflows. Best for: Building automations from your screen activity and calls. | -No | Audio understanding | -No | AI keyboard & mouse input |
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
AI Memory
Tools to archive your digital life and make it available for later use by eg AIs.
| Tool | Input data | Platform support | Data location | API |
|---|---|---|---|---|
Privacy-first work tracker and AI coach Best for: Calendar-like timeline of your work. | Screen, audio, apps | macOS, Windows, Linux | Cloud | Yes |
Records everything on your Mac for searchable recall. Best for: Finding past conversations and screen activity. | Screen, audio, meetings | macOS | Local-first | -No |
AI memory tool that reads your active apps and meetings for later recall. Best for: Standalone replacement of your AI Chat app. | Screen, apps, meetings | macOS | Cloud | -No |
Codex feature that builds memory from recent screen context. Best for: Codex users on macOS who want screen-aware memory while they work. | Screen context | macOS | Hybrid | -No |
Windows feature that takes screen snapshots for recall. Best for: Windows users wanting built-in screen memory. | Screen snapshots | Windows (Copilot+) | Local | -No |
Developer tool for saving code snippets, context, and AI assistance. Best for: Developers who want to save and reuse code snippets with AI help. | Code snippets, context | macOS, Windows, Linux | Local/cloud | Yes |
Capture and summarize highlights for long-term reference. Best for: Meeting transcripts and screen highlights with integrations. | Screen, meetings | Windows, macOS | Cloud | -No |
Open-source assistant that can reference on‑device files and webpages. Best for: Mac users wanting local AI memory over personal data. | Local files/web | macOS | Local | -No |
Windows-native screen activity recorder for searchable recall. Best for: Finding past screen content and meeting conversations. | Screen, audio, meetings | Windows | Local | -No |
Open-source macOS app that auto-generates a timeline. Best for: Local-first timeline and summaries on macOS. | Screen recording | macOS | Local | -No |
Open-source macOS app with timeline view and local AI-powered search. Best for: Finding past screen content with text and NLP search on macOS. | Screen snapshots | macOS | Local | -No |
Keep notes Use personal notes for memory; searchable but relies on discipline. Best for: Small knowledge bases with deliberate curation. | Manual records | -N/A | -N/A | -N/A |
No AI memory No persistent memory. Live in the moment. Best for: Privacy-focused people with no need for digital memory. | -N/A | -N/A | -N/A | -N/A |
Methodology: We capture tools that we notice in the field. No guarantee on completeness. No paid placements. Last updated: 2026-08-11.
Explore related pages
Productivity Coaching
Meet Don, the AI coach inside DoneThat that turns your work patterns into practical coaching, goals, and next steps.
ExploreFeature Overview
Explore DoneThat features for AI time tracking, automatic summaries, productivity coaching, privacy controls, and team visibility.
ExplorePrivacy
Learn how DoneThat protects your data with privacy controls, secure architecture, local capture options, and AI data handling.
ExploreDidn't find anything?
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