Notes on time tracking, personal productivity, remote work, and building DoneThat
Async work is not fewer Zoom calls. It fails when the only shared artifact is a calendar or a standup. The teams that make it work keep a cheap, durable progress signal: writing, hill charts, Friday shipped notes.
Rahul Vohra found 6-7% of his week on craft work a calendar would never have shown. A calendar is intention. A switch log is the trail. Microsoft telemetry explains the gap, and memory is not a backup.
Google Snippets were not search-result snippets. They were a Monday email asking what you did last week and what you plan next. Here is how the ritual worked, why status meetings fail, and how writing replaces the standup.
Ideology loses. A reversible mid-week trial with a paper trail of output wins. What bosses fear in 2026, the Trip.com experiment that updated their beliefs, and a seven-step playbook with no fake sick day.
Leaders lose remote-work trust when hallway context disappears, then reach for RTO or bossware. The evidence points to a signal gap. Fix visibility with outcomes, writing, and reconstructed work.
Reconstructing how you spent a week from memory or a calendar fails. Sam Corcos logged 17,784 hours and still would have put recruiting at 20% instead of 3%. Contemporaneous logs plus a small category set is the practice.
Everyone says measure outcomes. For individual knowledge work that mostly doesn't work — outcomes lag, they can't be attributed, and luck dominates. Here is the measurable alternative: time on goals, paired with energy.
What happens when an AI tracks your screen every 5 minutes for a year? Data-driven productivity insights from 1,585 hours of solofounder work.
Most people in EA know they should track their time but don't, because existing tools are either too much work or not accurate enough. Here's why it's worth doing and a new AI-powered option that fixes both.
DoneThat turns your real work activity into useful memory, summaries, and productivity insight.