See DoneThat in practice

Summaries

At the end of every workday a summary is generated either by clicking "Finish Day" at the top of your app or automatically around midnight. If you use the "Finish Day" option, you can review summaries before they get finalized, otherwise you can always edit them by clicking the edit icon or clicking on individual bullet points to change their title and visibility or to delete them.

You can also see the real-time activity here. For more details on this, visit the calendar tab and click on the day view.

Calendar

This view is only visible to you, nobody else. The content shown here is grouped and analyzed in projects.

You can toggle between a day, week, and month view. In each view, use the download button at the top right to export a CSV for that time frame.

On the day and week view, each day has two elements. On the left there is a small column that shows five-minute activities. On the left is the task-level summary of those. These are visible after you click "Finish Day" or automatically after midnight.

Hover over individual activity or task entries to edit or delete them.

Add manual entries by dragging an entry in an empty space on the calendar.

Projects

Tasks are automatically assigned to projects. By default, AI will add up to eight projects if you don't add these projects yourself. You can always drag-and-drop tasks to different projects if there were assigned wrong.

You can drag and drop projects on top of each other to merge projects. Careful with this, this cannot be undone.

A "private" project will not count towards your total hours worked in your stats.

A "confidential" project will autoamtically make all tasks invisible in that project but still count towarsd your stats.

Projects can be "private" and "confidential" at the same time.

You can assign projects to a portfolio to group them logically. This has to be done manually.

Projects shared by a team will appear in every team member's project overview and their tasks will automatically be assigned to them as they fit.

Social

See activity of people you follow, your members of your teams and organization, and public profiles. If you see people you don't recognise here, those are probably public profiles.

Comment or like other's activity to encourage them or align on work. If you like or comment on their activity, they will receive a notification with their daily summary email.

Your own profile is set to private by default. This means that only people you accept as followers will be able to see your activity.

When setting your visibility to team, organization, or public, broader audiences can see your activity by default, for example for easier alignment or accountability.

If you also set up a tag in Profile, you get. apublic URL to share if your profile is public. You can set if your profile should also be indexed on google in that case.

Want to share your activity outside of DoneThat? You can set up integrations with slack or email to autoamtically update your colleagues.

To integrate with slack, follow the flow in the More section on the Social page. Then select the channel and cadence of posting there.

Stats

You can see your work split by categories for the last seven days in the first two charts. If you set the value of your time, the charts will calculate the money-equivalent you spent on each category.

The activity calendar shows the most salient category per day. The strength of the color indicates how long you worked.

The global comparison matrix indicates how you compare to averages accross cohorts on DoneThat. You can select the timeframe you want to compare against and sort by each column. Keep in mind that this is not a competition, it is a tool to help you understand how others work. If you are part of a team, we will show team data here only if the team has enough people active at the same time to ensure anonymization.

Agent

This section has two tabs:

Don

Don is your personal coach. You can interact with Don through the Chat interface, by replying to e-mails sent by DoneThat, or by sending him an e-mail at [email protected]

Don can also proactively start chats with you, for example to prompt you to work on other tasks. For this you have to enable the toggle "Proactive chat".

Don's personality can be adapted based on your preferences. Some people like a more proactive coach that cheers them on, others want to be judged, and some people just want Don to stay out of the way. Select a default prompt from the dropdown or set your own prompt with "Custom".

Memories

The memories stored here help our Don better understand your work and how you prefer to work with the coach. Memory allows you to store and recall important information about your work and preferences.

Profile

This is the profile your followers and team members see. By default it is private. You can change that in social.

You can edit your profile picture, name, handle, title, and social links by simply clicking on the respective elements in the profile overview.

In summaries you can edit and make changes to your summaries. In stats you can see more stats.

Add a handle to your profile to get a sharable link, and add a name so that others can find you when looking for people to follow. You can set your profile visibility in social.

Your title is meant like a job title, anything that allows others to better understand who you are when looking for people to follow or checking out your profile.

Teams

You can be part of more than one team. Each team is part of an organization.

Everybody can add new team members but only admins can remove people.

Everybody is private by default, if you want to share your summaries with your team, you can change your visibility in your social settings.

Team-level projects and portfolios can be managed on the projects page.

Settings

Your core account settings and subscription. Settings specific to parts of the platform are on their respective pages in the "More" dropdown.

Settings specific to the recording such as app exclusions, bring your own LLM, or audio settings are on your Desktop app in the "Permissions" top left of the app.