DoneThat vs Time Doctor

The short answer

Time Doctor is the most thorough proof-of-work tool in this comparison. Screenshots are on every tier, screen recording arrives at Premium, and productivity ratings give a manager a single number per person.

DoneThat is the opposite design. It never stores a screenshot, and the person being tracked is the person the data is for. If you need evidence about someone else's work, Time Doctor is built for that and we are not. If you need to understand your own, the reverse.

What each tier actually includes

This matters more than the price, because the capability that concerns people is not optional.

Note the first row: there is no Time Doctor configuration without screenshots. They are in Basic. If you were hoping to adopt it in a lighter mode, that mode does not exist.

When Time Doctor is the right tool

You run a BPO or an outsourced team. This is the market it is built for, and it serves it well. When a client is paying for hours delivered by people they will never meet, documentary evidence is part of the contract.

You need proof, not signal. Screenshots and recordings are evidence. Summary-level data is not, and no amount of design changes that.

Hourly pay depends on verified time. The pipeline from tracked hours to payroll is mature.

A single productivity number is what your managers want. Ratings are crude, but they are actionable at scale in a way that nuanced data is not.

You want to evaluate the top tier first. The two-week trial gives full access to Premium features rather than the entry plan, which is unusually honest as trials go.

How the tracking works

Time Doctor runs automatic capture — activity, apps, URLs and screenshots — and also supports manual timers for attributing work to specific tasks or projects. The automatic layer is the one that matters in practice: it is what makes the record independent of whether the tracked person remembers to start anything.

DoneThat has no timer at all; the day is reconstructed from capture and you review it.

What the design costs

Productivity ratings score inputs. They reward steady typing and clicking. Thinking, reading, whiteboarding and talking to a colleague all score badly, and everyone measured this way works it out within a fortnight. The behaviour that follows is well documented and is not more productivity.

Screen recording is the most invasive capability here. It is a legitimate product decision and some contracts require it. It is also worth naming plainly rather than listing among features.

None of it is for the tracked person. A Time Doctor user sees their own compliance. They do not get told that a recurring meeting has eaten nine hours this week — the product is not asking that question.

Pricing

As of 11 August 2026, Time Doctor does not publish per-user figures as text on its pricing page. What is published: four tiers priced per user per month, annual billing giving two months free — a 16.6% discount, a two-week trial with full Premium access, and Enterprise requiring 50+ users for a dedicated account manager.

We are not quoting dollar figures we cannot verify from the source.

DoneThat is subscription-based with a 14-day free trial; current prices are on the DoneThat download page.

The alternative model, stated precisely

For teams that want visibility without evidence-gathering:

• Dashboards built on high-level summaries, not screenshot galleries or recordings.
• Relative trends shareable instead of absolute per-person hours.
• Visibility chosen per summary by the person it belongs to — private, team, org or public.
• Optional mood tracking, so the signal a lead receives is burnout risk rather than activity volume.
• Screenshots are never stored. Processed in real time, immediately deleted; only the derived structured activity persists. Excluded apps are redacted on your machine before anything is sent. With your own Gemini or OpenAI-compatible model, raw activity never reaches our servers. The desktop app is open source.

The limit of this model, stated honestly: it cannot prove anything to a third party. That is deliberate, and it makes DoneThat the wrong tool for a client contract that requires documentation.

Platform support

Where Time Doctor is the better choice

• You need documentary proof of work for a client, an auditor or a contract.
• You run outsourced or hourly teams at scale.
• Payroll depends on verified hours.
• Managers want a single productivity number per person.
• You need mobile.

Where DoneThat is the better choice

• You are the one being tracked, and you chose the tool.
• You want to understand your work rather than document it.
• You want coaching. Don nudges you onto goals, blocks calendar time, flags low-value work while you can still fix it, checks your mood, reminds you of meetings, suggests breaks.
• You want a team model that does not damage trust.
• You want AI tools to have your work history through MCP and an API.
• You want peer accountability rather than oversight. Follow others, share summaries, Slack and Discord, accountability groups — all opt-in.
• You do not want screenshots or recordings to exist.

How we compared these

Everything stated about Time Doctor comes from its public pricing page, read on 11 August 2026 and linked below. The tier feature matrix above is taken directly from it. Prices are not quoted because they are not published there as text.

Claims about DoneThat are first-hand: we build it. Time Doctor covers more platforms than we do, its trial is more generous in what it unlocks, and for the job it is built for — evidence — it is effective and we are not a substitute. Our disagreement is about which problems are worth solving that way, not about whether the product works.

Questions people ask about Time Doctor

Can I use Time Doctor without screenshots?

Screenshots are listed on every tier including Basic, so they are part of the product rather than an upgrade. Screen recording is added at Premium. If you want automatic tracking with no screenshot capture at all, that is a different category of tool.

What does each Time Doctor tier add?

Screenshots and activity tracking are on all four tiers. Standard adds web and app monitoring plus productivity ratings. Premium adds screen recording. Enterprise adds custom terms, with a dedicated account manager from 50+ users.

How much does Time Doctor cost?

Exact per-user figures are not published as text on the pricing page as of 11 August 2026. What is published: four tiers priced per user per month, annual billing giving two months free (a 16.6% discount), and a two-week trial with full access to Premium features.

Is there a less invasive alternative for teams?

If the goal is shared team signal rather than proof of work: DoneThat's dashboards run on high-level summaries, teams can share relative trends instead of per-person hours, each person controls visibility on their own summaries, and screenshots are never stored — they are processed in real time and immediately deleted. If you genuinely need evidence to show a client or an auditor, Time Doctor does that and DoneThat does not.